Consultant at desk working with YouRecruit and the WorkTracker staff availability app

You can spend countless hours manually calculating timesheets and workshift rates for your workforce? Paper based systems are still common. However, more and more recruitment agencies are going digital. This is essential when administrators are in control of salaries for mobile professional people. Salary needs to be correct and consistent, or problems will arise leading to a disgruntled bunch of employees.

In healthcare, for example, temporary nursing staff and doctors are literally working in many different locations and at all times of the day including holidays. At YouRecruit we can provide a platform and integrated mobile app that allows you to remove the hardship along with the mountains of paper.

With YouRecruit and the WorkTracker staff availability app, you can streamline your workforce management and fully automate these time-consuming tasks. Tedious manual calculations are not only time-consuming but also run the risk of human error.

YouRecruit its WorkTracker mobile app utilise advanced algorithms to accurately calculate timesheets and workshift rates, saving time and ensuring accuracy. Our user-friendly WorkTracker mobile timesheet app interface makes it easy for staff to input and submit their hours, while the YouRecruit software does the heavy lifting in the background.

Not only will automating timesheet and workshift rate calculations save you time, it will also increase efficiency and cost effectiveness. With more time on your hands, you can focus on strategic decision-making and growing the business. Optimise your workforce management processes today with YouRecruit and the WorkTracker branded timesheet app, and experience the benefits of automation.

Temporary employee in hospital corridor using the WorkTracker mobile timesheet app

The Challenges of Manual Timesheet and Workshift Rate Calculations

Manual timesheet and workshift rate calculations come with a host of challenges. Firstly, the process is time-consuming. Consultants and administrators spend hours each pay period poring over spreadsheets and manually calculating hours worked, overtime, and different pay rates for various shifts.

This not only takes valuable time away from other important tasks but also increases the risk of errors. Even the most meticulous individuals are prone to make mistakes, and these errors can have serious repercussions, leading to incorrect pay and dissatisfaction among employees.

Additionally, manual calculations are often prone to inconsistencies. Different managers may have their own unique methods of calculating workshift rates, leading to discrepancies across the organisation.

This lack of standardisation can create confusion and frustration among employees who may receive different pay rates for the same type of work. Moreover, manual calculations are less adaptable to changes in labour laws, tax regulations, and company policies. Keeping up with these changes and ensuring compliance becomes a daunting task when relying solely on manual processes.

Introducing YouRecruit and the WorkTracker branded timesheet app

YouRecruit and WorkTracker are cutting-edge workforce management solutions designed to simplify and automate timesheet and workshift rate calculations. YouRecruit serves as the backbone of the system, providing a comprehensive suite of features and a centralised area to streamline your entire workforce management process.

From recruitment to onboarding, scheduling, and payroll, YouRecruit offers a seamless end-to-end solution. WorkTracker complements YouRecruit by providing a user-friendly mobile app interface for employees to input timesheets and submit their hours on the go.

Together, YouRecruit and WorkTracker offer a powerful combination that simplifies your workforce management processes and drives efficiency. The integration between the two ensures seamless data flow, eliminating the need for manual data entry and reducing the risk of errors. Let’s explore how YouRecruit and WorkTracker automate timesheet and workshift rate calculations.

Two administrators at desk using YouRecruit and the WorkTracker staff availability app

Key Features of YouRecruit and the WorkTracker staff availability app

YouRecruit and the WorkTracker mobile timesheet app offer a range of features to streamline your workforce management processes. Here are some key features that make these solutions stand out:

  1. Mobile Timesheet Submission: The WorkTracker mobile app allows employees to conveniently submit their timesheets from anywhere, at any time. This flexibility ensures that timesheets are submitted promptly, reducing delays in payroll processing.
  2. Intelligent Error Detection: YouRecruit and WorkTracker have built-in error detection mechanisms to identify potential issues in timesheets, such as missing information or conflicting data. This helps to maintain data accuracy and avoid payment discrepancies.
  3. Customisable Calculation Rules: YouRecruit allows you to define and customise calculation rules based on your organisation’s specific requirements. Whether you have complex pay structures, varying shift differentials, or unique overtime rules, YouRecruit can adapt to meet your needs.
  4. Real-Time Reporting and Analytics: YouRecruit provides real-time reporting and analytics dashboards, allowing you to gain valuable insights into your workforce management processes. From monitoring employee productivity to identifying trends and patterns, these analytics empower data-driven decision-making.
  5. Seamless Integration with Existing Systems: YouRecruit and WorkTracker seamlessly integrate with popular payroll systems and other software solutions. This ensures smooth data flow and eliminates the need for manual data entry or duplicate record-keeping.

These features, combined with the automation capabilities of YouRecruit and WorkTracker, empower organisations to optimise their employee management processes and drive efficiency.

YouRecruit and WorkTracker branded timesheet app concept with consultant at desk with laptop

How to Implement YouRecruit and the WorkTracker mobile timesheet app

Implementing YouRecruit and WorkTracker in your organisation is a straightforward process. Here are the key steps to get started:

  1. Assess Your Requirements: Evaluate your organisation’s workforce management needs and identify pain points related to timesheet and workshift rate calculations. Determine the specific features and functionalities you require from a solution.
  2. Configure and Customise: Work with the YouRecruit implementation team to configure the system according to your organisation’s specific needs. Customise calculation rules, pay structures, and any other parameters to ensure accurate calculation.
  3. Train Your Staff: Provide comprehensive training to your consultants, mangement personnel and employees on how to effectively use YouRecruit and the WorkTracker branded timesheet app. Ensure they understand the benefits and functionalities of the system.
  4. Pilot and Test: Conduct a pilot phase to test the system with a small group of users. Gather feedback and make any necessary adjustments before rolling out the solution organisation-wide.
  5. Rollout and Support: Once the pilot phase is successful, roll out YouRecruit and WorkTracker to the entire organisation. Provide ongoing support and training to ensure a smooth transition and maximise the benefits of the system.

By following these steps, you can seamlessly implement YouRecruit and the WorkTracker branded timesheet app. Your organisation will immediately start reaping the benefits of streamlined workforce management processes.

Conclusion: The Future of Workforce Management with Automation

As technology continues to evolve, automation is becoming increasingly prevalent in various aspects of business operations. Temporary workforce management is no exception. By automating timesheet and workshift rate calculations, organisations can save time, improve accuracy, and enhance efficiency.

YouRecruit and the WorkTracker branded timesheet app offer a comprehensive solution to streamline your workforce management processes, from recruitment to payroll. The benefits of automation extend beyond time and cost savings. Standardisation, compliance, and increased employee satisfaction are just a few of the additional advantages.

Embrace the future of workforce management by implementing YouRecruit and its WorkTracker mobile timesheet app in your organisation. Welcome to accurate pay calculations, a happier employee pool and more time for strategic decision-making.

With YouRecruit and WorkTracker, you can revolutionise your workforce management and experience the power of efficient automation software.

YouRecruit WorkTracker mobile timesheet app and YouRecruit team working concept joining jigsaw pieces

In addition to the WorkTracker branded timesheet app, there are a variety of modules and intuitive features to suit your business interests. Temp Manager is the main module for all day to day employee management activities. Other core modules include, Workforce compliance and Job board multiposting.

Please let us know if you have any additional questions or would like to schedule a demo; we would be pleased to set up a call! 

You can use our online form to contact us at any time. Any feedback and comments are much appreciated!

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All the best from the YouRecruit team!