Need a client vacancy filled asap? Do you have a client emergency requiring multiple shifts to be filled? No bother! Through YouRecruit you can create new work events with just a few clicks.
Effective employee availability management is critical for maintaining smooth operations in any organisation. YouRecruit has proven invaluable for this task, particularly with the administrative Temp Manager module and the WorkTracker staff availability app.
This blog will guide you through the process of creating a new workshift event using YouRecruit, highlighting the capabilities of the Compliance module and the Candidate pool, and emphasising the seamless management of workshift appointments and staff availability.
Introduction to YouRecruit and WorkTracker
YouRecruit is a comprehensive platform designed to streamline the recruitment and management of temporary staff. At the heart of its functionality is the employee WorkTracker app, which allows for efficient tracking of employee availability.
With YouRecruit, managing workshift appointments becomes a centralised and simplified process, ensuring that all aspects of staffing are handled with precision and ease.
The Importance of Employee Availability Management
Effective employee availability management ensures that shifts are covered adequately, reducing the risk of understaffing and overworking regular client employees. This not only boosts productivity but also enhances job satisfaction and satisfies regulatory compliance issues.
With the YouRecruit WorkTracker app, employees can easily manage their staff work availability, making it a crucial tool for modern workforce management. Seeing new work events as they come up gives the employee time to weigh up their availability and apply for or reject at the touch of a button.
They can also see at a glance where they have been pre-assigned into a shift, fully assigned or cancelled. They will also be immediately notified about shift changes.
After the shift, they will be able to fill in the timesheet in their app (including the confirmation signature of the shift manager) and this will be submitted instantly (assuming the employee has Internet connection).
Creating a New Workshift Event with YouRecruit
Creating a new workshift event in YouRecruit is a straightforward process that can be done centrally through the Temp Manager module. Here’s a step-by-step guide on how to do it:
Step 1: Access the Shifts Dashboard
From the YouRecruit dashboard, navigate to the Shifts section on the left-hand menu. This section provides an overview of all scheduled shifts and allows you to manage existing ones or create new workshift events.
Step 2: Add a New Event
In the top right corner, click on the blue “Add New Event” button. This action will open an area where you can input the details of the new workshift event.
Step 3: Select the Organisation
You’ll see a list of organisations you have set up within the system. Choose the appropriate organisation for which the shift will be scheduled. This step ensures that all relevant details, such as client information and locations, are correctly linked to the event.
Step 4: Fill in Event Details
In the Event field, enter the name of the event. Typically, this will be the department in which the shift will be worked. Next, fill in the Client Name, selecting from a dropdown if there are multiple contacts within the organisation. Similarly, select the client Location from a dropdown list. There is also a field for adding any relevant notes.
Step 5: Enter Shift Details
Below the event details, you will enter specific shift details. These include:
- Date of the Shift: The exact date when the shift will occur.
- Start and Finish Times: The exact times the shift begins and ends.
- Role: Select the role required for the shift from a dropdown menu (e.g., Nurse Band 5, HCA etc).
- Number of Staff Required: Specify how many staff members are needed for the shift.
- Availability: Check staff availability from employee details or preferences provided through the WorkTracker app to ensure adequate coverage.
- Additional Notes: Any other pertinent information about the shift.
Step 6: Add a Single or Multiple Shifts
Enter the shift details, times, roles, number of staff required etc. If you have multiple shifts within one location, click on “Add New Shift” to enter all the shifts directly. All shifts will be considered as part of one event. This feature is particularly useful for scheduling the same shifts within one week.
What Happens Next
Once shifts are created, you can assign employees directly to specific shifts if you have your preferred candidates. Or you can make the event open which will allow any of your employees to view this shift in the search within their app and they will be able to apply for this shift easily.
In both scenarios, YouRecruit is checking if employees are valid for that shift (this includes checking their compliance status, role suitability, hours already worked and required break periods, work radius, employee availability, etc.)
Benefits of Using YouRecruit for Employee Availability Management
Centralised Management
With the YouRecruit Temp Manager module, all aspects of shift scheduling and employee availability management are centralised. This centralisation streamlines the process, reducing the likelihood of errors and miscommunications.
Compliance Monitoring
The Compliance module automatically ensures that all staff members assigned to shifts meet necessary qualifications and adhere to relevant policies or regulatory requirements. This not only ensures quality service but also mitigates legal risks. Client trust and loyalty to your agency is greatly enhanced.
Efficient Staffing
By leveraging the Candidate pool, managers can quickly fill shifts with qualified candidates, ensuring there are no gaps in coverage. This immediate responsiveness is crucial for maintaining operational efficiency.
Improved Employee Satisfaction
The WorkTracker workshift appointments app allows staff to manage their availability conveniently, leading to better work-life balance and job satisfaction. Happy employees are more likely to be productive, committed to their roles and more loyal to the employing agency.
Conclusion
Creating new workshift events and managing employee availability is a complex task that requires reliable tools and systems. YouRecruit, with its Temp Manager module, Compliance module, and WorkTracker app, provides a comprehensive solution for employee availability management.
By centralising and streamlining the process, YouRecruit ensures that shifts are always filled with qualified and available staff, enhancing operational efficiency and compliance.
Whether you are in healthcare, or any other industry that relies on shift-based work and a mobile workforce, YouRecruit offers the platform you need to manage staff work availability effectively.
In addition to the Temp Manager module and the WorkTracker workshift appointments app, other core modules YouRecruit offers include Workforce compliance and Job board multiposting. YouRecruit boasts numerous intuitive features, ideal for employee availability management.