Employee availability management with YouRecruit

For some clients, managing staff availability can be difficult at times and for others it can be a logistical nightmare. YouRecruit has a perfect solution for reigning in the difficulties of workforce management.

WorkTracker is a revolutionary mobile app designed to streamline staff availability and simplify the shift scheduling process.

With your employees using the WorkTracker app, you won’t have endless spreadsheets and time-consuming phone calls. YouRecruit in conjunction with the WorkTracker app allows managers and temporary employees to quickly update and view staff availability in real-time. This ensures that shifts are filled efficiently and without any hiccups. Employees can easily update their availability through the app, eliminating the need for back-and-forth communication.

The benefits don’t stop there. WorkTracker also provides automated notifications and reminders, ensuring that both managers and employees stay on top of any assignments or changes to their schedules. No more missed shifts or last-minute scrambles to find replacements. The app can also assist with the onboarding, compliance regulation and empowering staff to manage their timesheets.            

The importance of staff availability in the digital age

In today’s fast-paced business environment, having reliable and available staff is crucial for the success of any organisation. Aside from healthcare, whether it’s a retail store, a restaurant or an office, having the right people in the right place at the right time can make all the difference. With the increasing reliance on technology, it’s essential to have a digital solution that simplifies the process of managing staff availability.

However, traditional methods of managing staff availability, such as manual spreadsheets or phone calls, are often inefficient and prone to errors. These outdated methods can lead to miscommunication, missed shifts, and staff shortages, all of which can have a negative impact on productivity and client satisfaction. That’s where YouRecruit’s WorkTracker mobile app comes in.

Common challenges in managing staff availability

Before diving into the features and benefits of YouRecruit’s WorkTracker mobile app, it’s important to understand the common challenges that organisations face when it comes to managing staff availability. These challenges include:

  1. Lack of real-time visibility: With traditional methods, managers often have to rely on outdated spreadsheets or phone calls to determine staff availability. This lack of real-time visibility can result in scheduling conflicts and inefficiencies.
  2. Communication gaps: Communicating staff availability and scheduling changes can be time-consuming and prone to miscommunication. Phone calls and emails can easily be missed or forgotten, leading to confusion and disruption.
  3. Manual scheduling: Creating schedules manually can be a laborious and error-prone process. It’s easy to overlook availability preferences or accidentally schedule overlapping shifts, leading to unhappy employees and a less productive workforce. Most importantly, client relationships will be adversely affected.
  4. Last-minute changes: In today’s dynamic business environment, last-minute changes to schedules are inevitable. However, without a streamlined system in place, these changes can cause chaos and stress for both managers and employees.     
The WorkTracker staff availability app

How YouRecruit’s WorkTracker mobile app works

YouRecruit’s WorkTracker mobile app is designed to address these common challenges and streamline the process of managing staff availability. Here’s how it works:

  1. Real-time availability updates: With WorkTracker, employees can easily update their availability through the app. Whether they need to request a change at short notice or indicate their preferences for specific shifts, it can all be done with just a few taps on their mobile device.
  2. Automated scheduling: Once employees update their availability on WorkTracker, YouRecruits automatically generates an optimised schedule based on their preferences and the needs of the business. This eliminates the need for manual scheduling and reduces the risk of errors or conflicts.      
  3. Real-time visibility: Managers can view staff availability and the generated schedule in real-time through the YouRecruit platform. This visibility allows them to make informed decisions and quickly fill any gaps in the schedule.
  4. Automated notifications and reminders: WorkTracker sends automated notifications and reminders to both managers and employees, ensuring that everyone stays on top of any changes or assignments. This eliminates the risk of missed shifts or miscommunication.

Benefits of using YouRecruit’s WorkTracker mobile app

The WorkTracker mobile app offers several key benefits for organisations looking to streamline their employee availability management:   

  1. Efficiency: By eliminating manual spreadsheets and phone calls, WorkTracker saves managers and employees valuable time. Shifts can be filled quickly and seamlessly, ensuring that the business operates smoothly.
  2. Improved communication: With automated notifications and reminders, WorkTracker improves communication between managers and employees. Everyone is kept informed of any changes or assignments, reducing the risk of miscommunication and confusion.
  3. Increased employee satisfaction: WorkTracker allows employees to easily update their availability and shift preferences, giving them more control over their schedules. This leads to increased job satisfaction and a happier, more engaged workforce.
  4. Reduced scheduling errors: With automated scheduling and real-time visibility, WorkTracker reduces the risk of scheduling errors such as double-bookings or conflicting shifts. This leads to smoother operations and satisfied clients and employees.
  5. Flexibility: WorkTracker is a mobile app, meaning that employees can access it anytime, anywhere. This flexibility allows for seamless scheduling and availability updates, even when on the go.             
WorkTracker employee availability management

Tips for maximising the use of YouRecruit’s WorkTracker mobile app

To get the most out of YouRecruit’s WorkTracker mobile app, consider implementing the following tips:

  1. Promote app adoption: Encourage all employees to download and use the WorkTracker mobile app. Provide training and support to ensure that everyone understands how to use the app effectively.
  2. Regularly update availability: Encourage employees to regularly update their availability through the app. This will ensure that the schedule remains accurate and up to date.
  3. Leverage automated features: Take advantage of WorkTracker’s automated notifications and reminders. This will help keep everyone informed and on track, reducing the risk of missed shifts or miscommunication.
  4. Monitor and optimise: Regularly monitor the app’s usage and gather feedback from employees. Use this information to identify any areas for improvement and make adjustments as needed.
  5. Integrate with other systems: If you’re already using other software or systems for HR or scheduling, consider integrating them with YouRecruit’s WorkTracker. This will further streamline your processes and ensure seamless data flow.

Conclusion: Employee availability management with the WorkTracker mobile app

Managing staff availability doesn’t have to be a headache. With YouRecruit’s WorkTracker mobile app, organisations can streamline the process, improve communication, and ensure that shifts are filled efficiently. The app’s real-time updates, automated scheduling, and notifications make it easy for managers and employees to stay on top of any changes or assignments. By adopting WorkTracker, organisations can save time, reduce errors, and create a happier and more productive workforce in the digital age.

Alongside the branded WorkTracker app, there are numerous modules and user-friendly features that will meet your business needs. Temp Manager, Workforce compliance, and Job board multiposting are among the essential modules.

Please let us know if you have any additional queries or would like to schedule a demo. We would be pleased to set up a call! Start now!

You can use our online form to get in touch with us at any time. 

From the YouRecruit team, best wishes!