Consultant with smart devices engaged in YouRecruit employee availability management

So you think managing employee availability is as simple as herding cats? Well, you’re not far off! Juggling schedules, time-off requests, and sudden emergencies can feel like trying to corral a group of feline freelancers. Welcome to the wonderful world of employee availability management – where the only thing guaranteed is that nothing is guaranteed!

The schedule gets quite messy at this point. What you need is a sound strategy to change the game.  

Seriously, though, are you struggling to manage employee availability effectively? Today we take a deep-dive into the efficient employee availability management solutions provided by the YouRecruit platform and its WorkTracker mobile timesheet app.

As the workforce becomes more agile and remote, it’s crucial for recruitment agencies to have a reliable system in place for scheduling and tracking staff work availability. This is where YouRecruit and WorkTracker come into play. This advanced platform and associated app offer a suite of powerful features designed to streamline the employee availability management process.

With YouRecruit, you can easily create and manage employee schedules, availability and workforce compliance, ensuring optimal staffing levels at all times. The intuitive Temp Manager interface and customisable features make it a breeze to use. There are many other features for creating a scheduling process that match the needs of your agency and client organisations.

Meanwhile, WorkTracker is trundling away for the employee in the background giving them the opportunity to work seamlessly and autonomously from the employer. The empowerment provided when using this workshift appointments app, such as managing your own preferred availability and submitting timesheets creates a more contented workforce.

YouRecruit and WorkTracker are the key to efficient employee availability management. Stick around as we explore the features and benefits of these game-changing tools.

Challenges in managing employee availability

Managing employee availability can be a complex task for businesses of all sizes. Traditional methods such as paper schedules or spreadsheets are prone to rookie errors and can lead to inefficiencies. With employees having different availability preferences, it can be a challenge to ensure optimal staffing levels at all times.

Additionally, keeping track of employees compliance with work regulations, policies can be time-consuming. These challenges can result in increased costs, reduced productivity, and employee dissatisfaction.

The importance of efficient employee availability management

Efficient employee availability management is crucial for several reasons. First and foremost, it ensures that businesses have the right number of staff members available to meet customer demands.

By accurately tracking employee availability and creating schedules accordingly, businesses can avoid excessive or insufficient staffing situations, which can impact client satisfaction and in the case of healthcare, patient well being or critical care.

Additionally, efficient availability management helps businesses comply with labour laws and regulations, reducing the risk of penalties or legal issues with employees.

Temporary employee availability management within a hospital

Introducing YouRecruit and WorkTracker

YouRecruit is a comprehensive platform that offers a range of features to streamline employee availability management. With its intuitive Temp Manager interface, businesses can easily create and manage the entire scheduling and compliance process all in one place.

The platform takes into account many variables such as pay rates, roles, work compliance, and travel distance to work, ensuring that schedules are optimised for both the organisation and employees. YouRecruit also offers customisable features and branding, allowing businesses to tailor the scheduling process to their specific needs.

WorkTracker, the staff work availability app, empowers employees by giving them more control over their availability according to their work life balance. With WorkTracker, employees can manage their preferred availability, submit timesheets, and track their work hours and breaks effortlessly.

This level of empowerment not only leads to a more contented workforce but also reduces the administrative workload on employers and clients.

Benefits of using YouRecruit and WorkTracker for employee availability management

The benefits of using YouRecruit and WorkTracker for employee availability management are numerous. Firstly, the platform streamlines the scheduling process, saving businesses time and reducing the risk of errors.

With automated features and customisable options, businesses can create schedules that match the needs of their agency and client organisations. The platform also provides real-time visibility into staff work availability, making it easier to manage the workforce and make informed decisions.

For employees, WorkTracker offers a user-friendly interface that allows them to submit timesheets and manage their preferred availability effortlessly. This level of autonomy and control contributes to a more satisfied and engaged workforce.

Additionally, the app eliminates the need for manual timesheet submissions, ensuring accurate payroll processing.

Concept image for YouRecruit temporary employee availability management

Key features of YouRecruit

YouRecruit offers a range of powerful features that make employee availability management a doddle.

1. Temp Manager interface: One of the key features is the Temp Manager interface, which provides an intuitive and user-friendly place for creating and managing schedules. There are a whole host of features to make processes more efficient.

The interface allows businesses to view and manage employee scheduling, availability and shift assignment. Administrators and consultants can pre-assign shifts and provide confirmation along with tracking compliance requirements in real time.

2. Customisable Features: The platform also offers customisable features, allowing businesses to tailor the scheduling process to their specific needs.

3. Reporting capabilities: Another notable feature of YouRecruit is its reporting capabilities. As the platform provides real-time visibility into employee availability and scheduling data, agencies can generate reports, analyse trends and employee performance.

4. Integration with other HR and payroll systems: YouRecruit can seamlessly integrate with a variety of HR and payroll systems. This integration also allows for easier collaboration between different departments and ensures that all information is accurate and up-to-date across all platforms.

With YouRecruit’s ability to integrate with other HR and payroll systems, businesses can save time and focus on more strategic initiatives to drive their organisation forward.

5. Branding: YouRecruit offers a fully customisable platform that allows companies to fully brand their recruitment process with their own logo and colours. This ensures that all communication and onboarding for potential candidates align with the company’s brand identity.

In addition, all documentation can be personalised with the company’s branding, creating a professional and cohesive look across all aspects of the business, pay statements, invoicing etc.

This level of customisation not only enhances the company’s brand image but also helps to build trust with candidates and clients alike.

This data-driven approach enables businesses to make informed decisions and continuously improve their employee availability management processes.

Healthcare employee using the WorkTracker staff work availability app

Key features of WorkTracker

1. Timesheets: The WorkTracker app is a powerful tool that can greatly assist employees with managing their time effectively and efficiently. Additionally, the app allows for timesheets to be approved and submitted on the spot at the end of their shifts, eliminating the need for manual paperwork and streamlining the approval process.

The app allows employees to submit timesheets directly from their personal Android and iOS devices. By eliminating the need for manual timesheet submissions, WorkTracker reduces the administrative burden on employees and ensures accurate payroll processing.

2. Providing availability: Our workshift appointments app app is a valuable tool for employees to easily communicate their availability for work to their managers. With just a few clicks, employees can input their preferred days and times for work.

This streamlines the communication process making it easier to create schedules that meet both business needs and employee preferences. Additionally, our app allows employees to update their availability on-the-go, making it convenient and efficient for busy workers to manage their schedules effectively.

3. Location and shift details: The WorkTracker workshift appointments app is a powerful tool that allows users to view shift details, travel distances, and map locations all in one convenient place. With just a few taps employees can apply instantly.

This seamless integration of crucial information allows users to efficiently plan their schedules, improve their time management, and easily pick up extra shifts as needed. The WorkTracker staff work availability app is a game-changer for those looking to streamline their work responsibilities and maximise their earning potential.

4. In-app calendar: The WorkTracker in-app calendar is an indispensable tool for employees as it simplifies the process of managing their schedules and availability. The calendar also sends notifications to employees for upcoming shifts, and any schedule changes, ensuring that they are always informed and prepared.

5. Branding: As discussed full branding can be applied right across the platform including the WorkTracker employee availability management app.

In short, the WorkTracker staff work availability app is a valuable tool for temporary employees who are constantly on the move. This workshift appointments app allows users to easily track their shifts, work hours, locations, and timesheet management.

Additionally, the app provides notifications for upcoming shifts and the ability to communicate with employers in real time.

Overall, the WorkTracker app simplifies the process of tracking and managing temporary work assignments, making it an essential tool for those working in dynamic and fast-paced environments.

Nurse submitting timesheet from desk using the WorkTracker workshift appointments app

Streamlining employee availability management with YouRecruit and WorkTracker

Efficient employee availability management is crucial for businesses of all sizes. With the YouRecruit platform and its’ WorkTracker mobile timesheet app, businesses can streamline their scheduling and availability management processes.

The intuitive interface, customisable features, and real-time visibility provided by YouRecruit simplify the scheduling process and ensure optimal staffing levels at all times. Meanwhile, WorkTracker empowers employees by giving them more control over their availability and time management.

By utilising this game-changing platform, businesses can improve productivity, reduce costs, and enhance employee satisfaction. Whether you’re a small or a large organisation, YouRecruit and WorkTracker are the key to efficient employee availability management.

Take the first step towards streamlining your processes and empowering your workforce by exploring the features and benefits of YouRecruit and WorkTracker today.

The YouRecruit core modules include Temp Manager, Workforce compliance and Job board multiposting as well as the WorkTracker employee availability management app .

Please let us know if you have any additional queries or are interested in arranging a demo; we would be pleased to set up a call today!

Contact us at any time using our online form. We hope to hear from you soon!

All the best from the YouRecruit team!