Concept image: Healthcare consultant using YouRecruit staff availability app. People icons representing mobile workforce

Ever had to make that call to a temporary employee, “Hey, can you work tomorrow” or “We’re really stuck for someone, can you help us out”. Well, YouRecruit alleviates these kinds of woes and ensures everyone is on the same page minus the frantic phone calls, emails, door knocking or whatever might be involved in your usual day to day..

It can be a real headache trying to square the circle that comes with employee shift management? There’s always so much going on, trying to have the right qualified people in place at the right time. YouRecruit, is an innovative and efficient scheduling platform that will transform the entire process. With this software you can get rid of paper based systems for good allowing you to concentrate on the task at hand.

The YouRecruit employee availability management platform in conjunction with the WorkTracker branded timesheet app, assists in the challenges recruitment agencies face when it comes to overseeing employee schedules. That’s why we’ve developed a user-friendly platform that simplifies the process, saving you time and reducing inaccuracies.

With YouRecruit, you can easily create and update employee schedules, assign shifts, and communicate changes in real-time. The platform’s advanced features allow you to quickly fill open shifts. The ability to handle last minute shift adjustments, ensuring at the same time that the workforce are compliant, works wonders. The platform also allows for efficient employee timesheet management in real time.

By integrating the YouRecruit staff availability platform into your workflow, you’ll improve employee satisfaction and reduce the staffing gaps. The result? A happier, more productive team and a welcome boost with your dealings with client organisations. Try out YouRecruit today and experience the power of efficient and streamlined scheduling.

Two temporary healthcare workers using smartphones to check available shifts and assignments on the WorkTracker timesheet app

Challenges of traditional employee availability management methods

Managing employee schedules and shifts is a complex task that can be fraught with challenges when using traditional methods. Paper-based systems, spreadsheets, and outdated software can lead to inefficiencies, missed opportunities and frustrated employees. Here are some of the common challenges faced by businesses relying on traditional shift management methods:

  1. Communication difficulties: Coordinating shifts and notifying employees of changes can be a logistical nightmare. Phone calls, emails, and text messages are time-consuming and prone to miscommunication.
  2. Shift conflicts and gaps: Without a centralised system, it’s easy for shifts to overlap or for gaps to occur, leaving businesses understaffed during critical times.
  3. Manual scheduling: Creating and updating schedules manually can be a time-consuming process, especially when dealing with a large mobile workforce. It’s also prone to human error, leading to scheduling conflicts and employee dissatisfaction.
  4. Lack of real-time updates: Traditional methods often lack real-time updates, making it difficult for employees to stay informed about any changes to their schedule. This can lead to confusion and a lack of accountability.

      Introducing YouRecruit: An overview

      YouRecruit is a user-friendly employee availability management platform designed to simplify the process of managing employee shifts. Its intuitive Temp Manager interface and powerful features make it the ideal solution for businesses and agencies of all sizes. Here’s an overview of what YouRecruit has to offer:

      1. Easy shift creation and updates: With YouRecruit, creating and updating shifts is simple. The interface allows employers to quickly create a schedule and assign shifts as required. The temporary employees will quickly pick up any new info within the WorkTracker app. Shifts can be easily adjusted or cancelled, ensuring flexibility and adaptability.
      2. Employee availability management: YouRecruit allows employees to input their availability, making it easier for employers to assign shifts. The system takes into account employee workshift preferences(lates, nights or earlies etc) and availability, ensuring a fair distribution of shifts among the workforce.
      3. Compliance tracking: YouRecruit provides an overview of individual employee compliance certification. This helps the workforce stay compliant for training purposes, with employment laws and regulations. The system also tracks employee shift lengths, breaks, and overtime, ensuring businesses are in line with their obligations. This reduces the risk of any potential penalties or associated issues.
        Concept image: Manager using the YouRecruit platform on laptop, with non-compliant employees shown as people icons

        Key features and benefits of YouRecruit

        YouRecruit offers a range of features and benefits that make it a powerful tool for employee shift management. Here are some of its key features:

        1. Shift templates: YouRecruit allows employers to create shift templates for recurring schedules. This saves time and effort, especially for businesses with consistent shift patterns.
        2. Employee self-service: YouRecruit, through the app, provides employees with access to their schedules, allowing them to view, apply for, and communicate their availability. This empowers employees and reduces the administrative burden on employers.
        3. Reporting and analytics: YouRecruit provides comprehensive reporting and analytics features that allow employers to gain insights into employee scheduling patterns, attendance, and productivity. This data can inform decision-making and help optimise workforce management.
        4. Integration with payroll and other systems: YouRecruit integrates seamlessly with payroll systems, simplifying the process of calculating wages and managing employee compensation. This reduces the risk of errors and ensures accurate and timely payroll processing. YouRecruit integrates with many payroll management systems including Evertime, Sage, Moneysoft and Xero. 
        5. The platform can also integrate and accommodate other services such as Health Roster, Healthier Business, NISCC & NMC.

        Streamlining employee communication with YouRecruit

        YouRecruit is designed to simplify employee shift management by providing a streamlined and efficient communication platform. Here’s how the YouRecruit employee availability management software can help recruitment agencies overcome the challenges mentioned above:

        1. Centralised communication: YouRecruit provides a centralised platform where consultants and administrators can provide timely notifications to their employees working on the go. Shift changes, updates, and notifications can be sent directly through the WorkTracker branded timesheet app, ensuring the shift scheduling process is harmonious and in accord.
        2. Real-time updates: Using the WorkTracker staff availability app, employees receive real-time updates about their schedules and available shifts. They can access their shifts and schedules at any time, anywhere, eliminating the need for constant back-and-forth communication.
        3. Automated shift assignment: YouRecruit’s advanced features allow employers to assign shifts automatically based on employee availability, compliance, and preferences. This reduces the risk of scheduling conflicts and ensures the right person is in the right place at the right time. Employees are then able to structure their working lives themselves with this degree of autonomy.
        4. Instant shift filling: In case of last-minute changes or unexpected absences, YouRecruit makes it easy to find suitable replacements. Employers can show open shifts to eligible employees, who can then seize the opportunity at the touch of a button.
        Recruitment consultants and client healthcare managers implementing the Yourecruit employee availability management software

        Conclusion: The future of employee availability management with YouRecruit

        YouRecruit offers a modern and efficient solution for employee shift management. Its advanced features, user-friendly interface, and seamless integrations make it a valuable tool for businesses looking to streamline their scheduling processes.

        By embracing YouRecruit, businesses can improve employee satisfaction, reduce staffing gaps, and boost productivity. No more headaches from traditional shift management methods, experience the power of efficient and streamlined scheduling with YouRecruit today!

        In addition to the WorkTracker branded timesheet app, YouRecruit provides other modules and intuitive features to suit recruitment agency requirements. The main modules include Temp Manager, Workforce compliance and Job board multiposting.

        If you need any further queries or require a demo, just let us know we are more than happy to organise a screensharing call! Get started straight away!

        Please contact us at any time. We welcome any feedback!