Managing mobile teams, particularly in industries like healthcare, comes with unique challenges, such as ensuring that employees are properly scheduled, tracked, certified and compliant to work. With YouRecruit and its powerful Temp Manager module, organisations can efficiently handle employee scheduling, availability management, and Workforce Compliance with ease.
Integrated with the WorkTracker mobile timesheet app, this system offers a seamless solution for managing your mobile workforce, simplifying operations, and ensuring compliance.
What is Temp Manager?
Temp Manager is the administrative backbone of YouRecruit, designed to support consultants and managers in overseeing a mobile workforce. It enables businesses to manage all client data, employee availability, work events, and shift details through one centralised platform. Temp Manager allows users to quickly assign, confirm, and manage work shifts, all while tracking employee qualifications and certifications.
The integration of WorkTracker, YouRecruit’s branded mobile timesheet app, provides real-time updates on timesheets and availability, making it easier for organisations to manage shifts efficiently. Also, and most importantly, through WorkTracker, an employee can stay abreast of any compliance issues before they arise.
Setting Up New Employees and Organisations
One of the core features of Temp Manager is its ability to easily onboard new employees and organisations into the system, making it a central hub for all workforce management needs.
- Employee Onboarding: Temp Manager simplifies the process of setting up new employees, ensuring that all necessary information such as personal details, qualifications, and certifications are stored in one place. This streamlines the process for consultants, reducing administrative burden.
- Organisation Setup: Adding new client organisations into the system is just as simple. With Temp Manager, consultants can quickly enter client details, including their specific requirements, and match them with available, qualified employees. This ensures that staffing needs are met without delays.
- Managing Employee Availability: Nurses, healthcare workers, and other mobile employees can update their own availability directly within WorkTracker, making scheduling more efficient and allowing managers to track shifts in real time.
The ability to streamline both employee and organisation setup makes it easier for businesses to stay organised and ensure compliance with certifications and qualifications.
Scheduling and Availability Management
Managing employee availability and scheduling shifts across a mobile workforce can be time-consuming, especially when employees are in different locations. With Temp Manager, businesses can streamline this process by automating much of the scheduling workload.
- Employee Availability: Temp Manager allows employees to set and update their availability directly through WorkTracker. This means that managers always have access to real-time availability data when scheduling shifts, reducing errors and conflicts.
- Efficient Scheduling: Temp Manager simplifies the process of assigning shifts to available employees, taking into account both availability and role-specific qualifications. Managers can quickly view which employees are qualified and available for a particular shift, ensuring smooth and efficient operations.
- Shift Confirmation: Once shifts are pre-assigned, employees receive notifications via WorkTracker, allowing them to confirm or reject shifts directly through the app. This reduces the need for additional communication and ensures that managers are always working with the latest information.
Benefits of Scheduling with Temp Manager:
- Streamlined shift management and reduced scheduling errors
- Real-time visibility of employee availability
- Simplified communication between managers and employees
By integrating Temp Manager and WorkTracker, scheduling becomes more efficient, reducing administrative overhead and increasing workforce flexibility.
Role-Specific Compliance and Certification Tracking
Compliance is essential for any workforce, but it is especially critical in sectors like healthcare where specific certifications and qualifications are legally required. Temp Manager ensures that compliance is maintained by tracking employee certifications and qualifications and sending timely reminders for renewals.
- Tracking Certifications: YouRecruit’s Temp Manager allows managers to track and manage certifications, ensuring that only qualified employees are assigned to shifts. This includes certifications like CPR training, nursing qualifications, or other role-specific credentials.
- Compliance Alerts: Automated alerts notify managers and employees when a certification or qualification is nearing its expiry date, helping businesses avoid compliance violations and ensuring that no shifts are assigned to unqualified personnel.
- Onboarding Certification: As part of the onboarding process, WorkTracker allows new employees to submit personal details, selfies and required certification documentation directly through the app. This makes it simple for businesses to verify credentials and ensure that all documentation is in place before the employee starts working.
- Shift Compliance: Compliance doesn’t end with certifications. Temp Manager also ensures that work shift schedules adhere to industry regulations, including maximum work hours, mandatory breaks, and overtime, ensuring that shifts are both compliant and manageable.
Benefits of Certification and Compliance Tracking:
- Ensure only qualified employees are scheduled
- Automated alerts for certification renewals
- Keep track of role-specific training and qualifications
By automating compliance tracking, businesses can focus on providing high-quality services without worrying about missing important certification renewals or violating industry regulations.
Integration of Temp Manager and WorkTracker
The integration of Temp Manager and the WorkTracker mobile timesheet app offers businesses a seamless experience for managing their mobile workforce. These tools work together to provide a unified solution for scheduling, availability management, and compliance tracking.
- Real-Time Timesheet Management: Employees can log their hours directly through WorkTracker, making it easier for managers to track time worked and ensure that overtime or break regulations are followed.
- Shift Notifications and Updates: Both managers and employees receive real-time notifications about shift changes, availability updates, and compliance alerts. This keeps everyone informed and reduces the chances of errors.
- Streamlined Workflow: By integrating these tools, businesses can create a streamlined workflow that ensures both scheduling and compliance are handled efficiently, while also reducing the need for separate platforms.
Benefits of WorkTracker Integration:
- Real-time timesheet management for improved payroll accuracy
- Seamless communication between managers and staff
- Simplified employee availability management
Together, Temp Manager and WorkTracker provide businesses with a complete solution for managing their mobile workforce, improving efficiency and compliance while reducing administrative tasks.
Conclusion
Managing a mobile workforce can be challenging, but with YouRecruit, Temp Manager and WorkTracker, businesses can easily manage employee scheduling, availability, and WorkForce Compliance.
From onboarding new employees to ensuring role-specific certification compliance, these tools help businesses stay organised, streamline operations, and maintain a qualified workforce.
The integration between Temp Manager and WorkTracker makes it easy to manage shifts, track certifications, and keep everything in one place, improving operational efficiency and reducing the burden on staff.
Another core module you might be interested in is Job Board multiposting. Here, you are freed from the time-consuming process of filling in vacancy details separately on each job board you wish to advertise.
There are many other intuitive features within YouRecruit, perfect for employee availability management.
If you’re ready to optimise your workforce management processes, Contact Us today to learn more about how YouRecruit can help simplify your operations. We can quickly set up a call, discuss your requirements and provide you with a demo of the platform.