Concept image with employee people icons: Consultant with laptop managing a mobile workforce through YouRecruit.

We all know that In today’s business conditions everything travels at at 100mph. That’s why managing staff availability effectively is crucial to maintaining productivity and ensuring smooth operations. Whether you are running a small recruitment business or managing a large mobile temporary employee pool, understanding who is available and when is essential.

Anyway, let’s just get the job done and take the worry and last minute panic out of the equation.

At YouRecruit, we specialise in making staff shift management efficient, offering modules and features that will help you to optimise employee availability management.

See how our solutions, including the WorkTracker workshift appointments app, can revolutionise the way you handle your team’s schedules.

Why Staff Availability Management Matters

Effective staff availability management is about more than just knowing who is on the ground. It’s about ensuring that the right people are in the right place at the right time. Here are some key reasons why it matters:

1. Optimised Resource Allocation

Knowing your staff’s availability allows you to allocate resources more efficiently. This means you can avoid excess staff arriving at shift locations, or worse, nobody shows up. Not good for client demands and for your agency reputation! Most importantly, with Healthcare, there are immediate effects on patient care where an absence might occur.

2. Improved Employee Satisfaction

When employees know their schedules in advance and see that their availability is being managed fairly, it can lead to higher job satisfaction. Happy employees are more productive and less likely to seek employment elsewhere.

3. Enhanced Client Service

As discussed, in healthcare where staffing wards and other critical departments is paramount, having the right number of staff available at peak weekends, nights, bank holidays etc ensures that your client managers receive the best service possible. This leads to increased trust, satisfaction and loyalty.

4. Better Compliance and Record-Keeping

Managing staff availability effectively helps ensure compliance with regulatory certification and mandatory training with regards to any assignments and overtime. It also provides accurate records for auditing purposes.

Temporary employee doctor at desk with smartphone checking her schedule using the WorkTracker workshift appointments app

Introducing the WorkTracker mobile app

One of the cornerstones of effective staff availability management is having the right tools at your disposal. The WorkTracker Workshift Appointments App is designed to simplify the process of scheduling and managing staff availability. Here’s how it can benefit you and your temporary employees:

Easy Scheduling

With YouRecruit and the WorkTracker app, scheduling shifts becomes a hassle-free task. Using the Temp Manager module, consultants can easily advertise, create, modify, and assign shifts, ensuring that every slot is covered.

The app’s intuitive interface means that employees can see their schedules at a glance. It’s easy to access and use on smartphones, allowing employees to work both efficiently and effectively while on the move. 

Real-Time Updates

The app provides real-time updates, ensuring that everyone is on the same page. If there are any changes to the schedule, employees are notified immediately, reducing the chances of miscommunication and missing shifts.

Availability Tracking

Employees can input their availability directly into our workshift appointments app, making it easy for consultants and administrators to see who is available and when. This feature is particularly useful for managing varied healthcare shifts, nights,  lates, earlies etc. No need to worry about filling bank holidays, some people love working these, and you know who they are!

Integration with Other Systems

YouRecruit integrates seamlessly with other HR and payroll systems, ensuring that all data is synchronised and up-to-date. This reduces the administrative burden and ensures accuracy across the board.

WIth instant timesheet submission after a shift, payroll integration allows for accurate and timely salary payment and client invoicing. YouRecruit integrates with payroll software such as Evertime, MoneySoft, Xero and Sage among others. 

Enhancing Mobility with WorkTracker Mobile Timesheet App

In addition to managing workshifts and staff availability, tracking employee shift times is equally important, especially for those who work on the move between different locations. The WorkTracker Mobile Timesheet App is designed to help with this, providing a robust scheduling and timesheet solution for mobile employees.

Accurate Time Tracking

The WorkTracker app allows employees to log their hours from anywhere, ensuring that time spent on shifts is accurately recorded. Employees can have their timesheet countersigned at the end of each shift, and submit at the touch of a button. Timesheets can be completed retrospectively.

GPS Functionality

With built-in GPS functionality, managers can verify the location of their employees when they clock in and out. This feature adds an extra layer of accountability and security.

User-Friendly Interface

As discussed earlier, the app’s user-friendly interface ensures that employees can quickly and easily log their hours on the ground, in a corridor, the canteen or wherever. This reduces the time spent on personal admin and allows them to focus on their core responsibilities.

Temporary healthcare employee with laptop and holding smart device, using the WorkTracker staff availability app

How YouRecruit Can Help

At YouRecruit, we understand the complexities involved in managing staff availability. Our YouRecruit  suite of tools, including the WorkTracker branded timesheet app, are designed to streamline this process, making it easier for you to manage your workforce effectively. Here’s how we can help:

Tailored Solutions

We offer tailored solutions that fit the unique needs of your business. Whether you need a simple scheduling tool or a comprehensive workforce management system, we have you covered.

Expert Support

Our team of experts is always on hand to provide support and guidance. From initial setup to ongoing maintenance, we ensure that you get the most out of our platform.

Scalable Systems

As your business grows, our systems can grow with you. Our scalable solutions ensure that you can continue to manage staff availability effectively, no matter how large your team becomes.

Training and Resources

We can provide many options to ensure that your team can use our tools effectively. This includes a constantly growing help section resource as well as real time and online training.


Managing staff availability is a critical aspect of running a successful business. With the right tools and support, you can ensure that your workforce is optimised, your employees are satisfied, and your customers are happy. At YouRecruit, we are dedicated to helping you achieve this through our innovative solutions such as the employee WorkTracker workshift appointments app.

By leveraging these tools, you can take control of your staff availability management, streamline your operations, and focus on what you do best – growing your business. So why wait? Contact YouRecruit today and discover how we can become your trusted partner in staff availability management.

By focusing on the key aspects of staff availability management and highlighting the benefits of our specialised WorkTracker app, we aim to provide a comprehensive overview that showcases the value YouRecruit brings to your business.

Apart from WorkTracker branded timesheet app and Temp Manager, other core modules include, Workforce compliance and Job board multiposting. On the whole, the platform is ram-packed with intuitive features!

Ready to ramp up your staff availability management processes? Get in touch with YouRecruit today to learn more about our solutions and how they can benefit your business. Visit our website or Contact us to schedule a demo. Let us be your friend in staff availability management!

We look forward to discussing your requirements, we hope to hear from you soon. All the best from the team at YouRecruit!