While having a chat recently with one of our client administrators about our employee compliance module, reminded us of how much easier her work has become thanks to the Worktracker workforce management platform while she was comparing it to her previous work process.
For Emily, managing rotas, tracking staff availability, and staying compliant was a never-ending game of whack-a-mole. “One missing certification could send me into a full-blown panic,” she admits. With our new all-in-one system, her rota planning is seamless, and compliance monitoring worries are a distant memory.
A workforce management system is only useful if it actually saves time. That means employee onboarding, rota building, availability checks, compliance status, and timesheet reviews should take minutes, not hours. The YouRecruit staffing CRM software is designed to deliver that level of control—whether you’re managing hundreds of temps across different locations or just trying to stay ahead of onboarding new staff.
Below, we’ve outlined the features that make the biggest difference for consultants, agency admins, and temporary mobile staff.
Live Staff Availability from WorkTracker
Staff availability is the starting point for every placement. The WorkTracker employee app gives workers full control over when they’re available—so consultants and administrators aren’t wasting time chasing calls or trying to fill shifts blind.
From your main dashboard, you can view who’s available filtered by role, location, and status. Availability updates feed directly into Temp Manager, helping you place the right person faster.
Temp Manager Rota Planner
Temp Manager is where rota planning becomes clear and manageable. You can drag and drop shifts, copy weekly patterns, and assign based on filtered views that show only compliant, available staff. Colour-coded views make it easy to spot gaps, and every change updates in real time.
This isn’t just about shifts. Temp Manager connects placements with profiles, compliance, and digital timesheets—all in one place.
Timesheets via the WorkTracker Staff Clock in App
With the WorkTracker timesheet portal app staff can view their schedule, fill their timesheet, gain approval and submit their hours on the spot. The mobile timesheet app is simple for workers to use and keeps everything digital—no paperwork, no delays.
As timesheets come in, consultants can also approve, reject, or adjust entries. Some organisations require client sign off. Some are happy for the agency to approve the timesheet. If needed, timesheets can also be shared with clients for sign-off, keeping everything in sync for payroll and invoicing.
Built-in Workforce Compliance Monitoring
Keeping track of certifications, expiry dates, and required documentation can get out of hand fast—unless it’s part of your system. The YouRecruit healthcare software has a built-in Workforce Compliance module that flags missing or outdated records automatically.
Each role or client can have compliance rules assigned to it. If a candidate doesn’t meet those requirements, they simply won’t appear as assignable in your rota planner.
For sectors like healthcare and social care, compliance administration often involves third-party services. The YouRecruit recruitment agency software supports tracking checks with organisations like the NMC (Nursing and Midwifery Council), NISCC (Northern Ireland Social Care Council), Healthier Business Group and others. We log the training services used, monitor their results as well as automating the renewal dates that are due to expire. It all stays part of the candidate’s profile—meaning you get a clear, centralised record of every check completed.
Real-Time Shift Updates
Shift plans change, especially in temp-heavy sectors. When they do, the WorkTracker shift management app ensures your team knows what’s going on. Staff get notified of new shifts, cancellations, or changes instantly. Consultants can see acknowledgements and responses without sending a single text.
This reduces no-shows and miscommunication, and gives you a clear record of who was informed and when.
Visibility for Staff
The WorkTracker staff time tracker isn’t just for consultants—it’s for the team out on the ground. Staff can see their full upcoming rota, availability history, and submitted timesheets. If anything looks off, they can flag it early.
They can also upload documents directly (if enabled), helping reduce gaps in compliance without needing back-and-forth emails.
Workforce Planning
Temp Manager also helps with team scheduling and longer-term planning. By filtering your team by role, availability and compliance, you can plan coverage for peak periods or forecast upcoming recruitment needs.
Filters like role type, preferred site, or driving licence held mean you can build future-ready rotas with fewer surprises.
Consultant Review and Control Over Timesheets
All timesheet activity feeds back to Temp Manager, giving consultants and approved administrators full control before payroll runs. Whether hours are submitted through the WorkTracker employee time tracking app or updated manually, your team can review, edit, or approve entries without leaving the system. With the YouRecruit temporary staffing software you can also flag missing shifts, check notes, and cross-reference compliance—keeping everything in sync with your placements.
Having this level of control in one place reduces delays, prevents mistakes, and makes billing prep more efficient.
Custom Roles and Site Requirements
Each client might have different onboarding expectations. The YouRecruit compliance software allows you to set role-specific digital compliance management requirements so your placements match expectations from day one. This is especially useful in healthcare, logistics, or construction.
You can assign these requirements not only per role or compliance but also for specific client location—so there’s no confusion about what’s needed where.
Digital Records That Stay in Sync
Everything with the YouRecruit attendance software connects: rota, compliance, timesheets, and availability. That means fewer duplicate entries, and more trust in the data you’re working with.
From the moment a staff member sets their availability in the WorkTracker mobile workforce management app, to the final payroll run, your team can see what’s happened, who did what, and when.
Final Thoughts
The best workforce management systems remove admin, not add to it. The YouRecruit staffing agency software is built around the workflows agencies actually use—placing temps quickly, managing availabilities in real time, staying compliant, and keeping records clean.
With Temp Manager, the WorkTracker job hours app and Workforce compliance working together, consultants can spend more time making placements and less time fixing mistakes.
YouRecruit supports staffing agencies in onboarding employees efficiently, with built-in tools for managing documents, roles, and compliance from the start.
We also offer a Training Demo that’s available to you for free if you have questions when setting up. We would be pleased to set up an initial call.
Find out more about our Job board multiposting module.
There are many other efficient features within YouRecruit, perfect for temporary workforce management.
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