Recruitment agencies don’t need another timesheet headache. With different shifts, multiple clients, short-notice changes, and weekly billing deadlines, outdated or overly complicated workforce management systems will only slow your teams down.
That’s where the efficient YouRecruit and WorkTracker temporary staffing software comes in. This solution should keep your agency organised, compliant, and client-ready—without wasting time chasing timesheets, correcting times, or processing delays.
The YouRecruit staff communication platform and WorkTracker rota app is ideal for employee scheduling, availability, digital compliance management, and timesheet submission. With a rota planner and clock in clock out system, managers get accurate shift data without creating a paper trail.
The YouRecruit staffing CRM software also simplifies the process of onboarding employees by keeping all compliance administration requirements – documents, role details, and availability in one organised system.
Here’s what matters when choosing software built specifically for recruitment.
1. Fit for purpose
Recruitment agency timesheet software must do more than track time. It needs to handle variable shifts, client-specific rules, bulk entries, and mobile submissions from candidates working across different sites. A staff time tracker system should reflect how agencies actually operate:
- Temporary staffing availabilities
- Multiple placements per week
- Back-to-back shifts
- Public holiday adjustments
- Weekly payroll requirements
The YouRecruit Temp Manager module is designed around agency workflows. That means candidate scheduling, Workforce Compliance monitoring, timesheet submissions, client approvals, and finance exports all flow through one system—with time tracking connected to rota planning and availability tools.
2. Fast mobile entry for workers
If candidates can’t easily log hours, you’ll get late submissions. That delays approval and payroll. Recruitment agencies need a mobile timesheet app that frontline workers actually want to use.
YouRecruit’s WorkTracker employee time tracking app gives each candidate a clear view of upcoming shifts and with an in-app calendar, past entries. They can submit hours immediately after work, view rota updates, and track what’s been approved—all from their phone. No printing, emailing, or logging in to a desktop portal.
3. One-click approvals for clients
No one wants to chase clients every week. Efficient software makes the approval process effortless.
- Clear layout with worker name, date, site, and hours
- Custom options for breaks, travel time, or overtime
- Instant notifications for review
- Optional comments for rejected entries
With the YouRecruit shift scheduling software, clients get a clean interface to approve timesheets with digital signatures. Agency consultants also have control over timesheet detail. This means keeping things moving without dragging out the process.
4. Built-in timesheet management
Every hour worked must match up with contract terms, agreed rates, and legal working hours. When shifts are logged manually or copied from emails, it’s easy to miss something important.
Good timesheet software also acts as a compliance tracker:
- Flags overworking or missed breaks
- Connects to job and site rules
- Locks unauthorised or unplanned hours
- Tracks audit trails for every edit or approval
The YouRecruit attendance software integrates timesheet management across its platform—so your team isn’t stuck checking every line manually. It’s not just time tracking—it’s timesheet management without extra admin.
5. Clean exports to payroll and billing
There’s no room for manual entry when payroll needs to run today. Your software should push approved hours directly into your finance systems.
Whether you run payroll in-house or via an external provider, YouRecruit gives you flexible export formats that match your needs. Bulk download weekly timesheets, grouped by client, site, worker, or job—ready to import.
That saves your team hours every month—and avoids costly errors caused by cut-and-paste mistakes.
6. Connected to availability and rota planning
Time tracking is only part of the story. The real efficiency comes when your timesheet app connects to the rest of your workflow.
The YouRecruit staffing agency software joins the dots between:
- Rota shift planner: Plan upcoming shifts by site or role
- Staff availability: View when workers are free to take shifts
- Staff clock in app: Capture actual start/finish times onsite
- Timesheet portal: Review and submit worked hours
- Payroll: Export hours and rates for payment
- Compliance software: Track working limits and role requirements
That full-cycle approach is what gives agencies the edge. Instead of using six systems and spreadsheets, everything runs from a single platform.
7. Digital, secure, and traceable
Paper timesheets are outdated—and risky. They get lost, damaged, or delayed. With digital timesheets:
- Everything is stored in one place
- Edits and approvals are recorded
- Clients can’t say they never received the form
- Candidates can’t claim to have submitted what they didn’t
- Backups and audit logs are automatic
Whether it’s for payroll disputes, client audits, or internal checks, YouRecruit keeps a full digital trail. That’s peace of mind without chasing paperwork.
8. Scalable for growing agencies
Whether you’re managing 20 workers or 2,000, your software should scale with you. Recruitment agencies often win new contracts quickly – so your system must handle:
- New client setups
- Higher volumes of shift data
- Temporary or permanent roles
- Onboarding new employees
- Agency worker regulations
- Different approval hierarchies
- Compliance requirements
With YouRecruit, you don’t hit limitations as you grow. Admins can customise views by branch or division, and consultants can filter data by worker or client. That’s ideal for growing staffing teams who need to stay organised.
9. Branded for your agency
Many agencies want a branded timesheet app that workers and clients trust. YouRecruit offers custom branding options, so your agency name stays front and centre.
- Branded app login page
- Branded in-app onboarding processes
- Company colours and logo
- App icon with your agency name
Brilliant! It looks professional and builds loyalty among candidates and clients alike.
10. Real results: time saved, errors reduced
Efficient systems aren’t about shiny features—they’re about results. YouRecruit clients often report:
- A massive reduction in timesheet collection time
- Fewer payroll corrections and missed entries
- Higher client satisfaction
- Better candidate retention through clearer shifts and faster payments
- Fewer employee compliance issues flagged at audit
When recruitment agencies use the right system, they don’t just save time—they reduce risk and deliver a better service.
Final thoughts
If your agency still relies on spreadsheets, email attachments, or manual logbooks, it’s time to upgrade. With YouRecruit’s recruitment agency timesheet software, your team gains control, your clients stay informed, and your workers get paid on time.
YouRecruit’s Android timesheet app makes it easy for staff to log hours, track shifts, compliance monitoring and submit timesheets directly from their mobile devices.
No more chasing. No more gaps. Just clear data, efficient processes, and fast turnarounds—week in, week out.
The main YouRecruit modules are Temp Manager, the WorkTracker branded timesheet app and Workforce compliance.
There are many intuitive features within the YouRecruit time recording software perfect for employee onboarding and workforce planning. The WorkTracker job hours app stands out among HR apps by combining staff availability, compliance tracking, and digital timesheets in one place.
Recruitment agencies advertising vacancies might also be interested in our Job board multiposting module.
If you have any questions or would like to arrange a demo, just let us know—we’d be happy to schedule a call and help you get started quickly.
We also offer a Training Demo that’s available to you for free if you have questions when setting up. You can use our online form to Contact Us at any time.