Staff Work Availability Processes with Worktracker

Just for a moment, consider managing temporary employees in healthcare where shift scheduling and staff work availability are of the highest priority. An efficient scheduling system is required to ensure that healthcare facilities remain adequately staffed, especially during peak times like weekends and bank holidays.

Paper systems and other outdated methods often result in confusion, unfilled shifts, and heightened staff dissatisfaction. The problem worsens when employees have limited control over their schedules, contributing to increased stress and reduced overall well-being.

A Streamlined Solution

YouRecruit and WorkTracker offer a compelling solution to these challenges. By enabling employees to manage their own availability through a user-friendly mobile timesheet app, an extra layer of flexibility and efficiency is added to the scheduling process.

Employees can easily define their work preferences, whether they’re interested in early morning shifts, night shifts, or regular day shifts. The WorkTracker in-app calendar also allows for real-time updates and notifications, ensuring everyone is on the same page.

Additionally, WorkTracker features Workforce Compliance management tools wherein employees can upload necessary documentation directly through the app. Recruitment agencies can benefit immensely from this integrated system, simplifying the management of large pools of temporary staff.

With the YouRecruit centralised Temp Manager admin area and customisable settings, agencies can easily oversee and adjust schedules as needed. Working in conjunction with the WorkTracker timesheet app, the platform assists in enhancing both employee satisfaction and operational efficiency, making it an invaluable asset for any healthcare staffing operation. Of course YouRecruit doesn’t stop with healthcare, also being suitable for other industrial or commercial enterprises employing temporary staff. 

So, how can agencies streamline their processes and ensure high levels of employee satisfaction? The solution lies in taking advantage of the YouRecruit platform and in conjunction with this, rolling out the WorkTracker mobile timesheet app to your temporary employee pool.

YouRecruit’s platform, integrated with WorkTracker, not only optimises the staff work availability process but also empowers employees to manage their schedules autonomously and hence more efficiently. 

For Recruitment Agencies and other Businesses

1. Companies managing temporary employee pools, such as those in healthcare, can benefit immensely when employees are using the WorkTracker mobile timesheet app. This app allows employees to define their availability, which is then visible to consultants via YouRecruit.
   Administrators (and other authorised personnel) can make changes when necessary, providing a flexible scheduling system that adapts to real-world needs.
2. The WorkTracker in-app calendar is an essential tool for both employees and agencies. Employees can edit their availability dates and specify workshift preferences, whether it’s early mornings, nights, or regular day shifts. Available for a bank holiday, just apply through the app!

Empowering Staff

As discussed, empowering staff to manage their availability aligns their work schedules with their personal lives. This flexibility is crucial for temporary workers who may have other commitments or personal arrangements. Workers can enjoy a more harmonious work-life balance.

Recruitment agencies, like those farming out temporary employees to healthcare facilities, will find this especially beneficial. The easy-to-use interface means employees working on the go can go about their shifts without having to think about personal important personal admin issues.

Features of WorkTracker

1. Setting Availability: Employees can input when they are available within the WorkTracker mobile timesheet app. This feedback is immediately visible to consultants through the website, allowing for a quick response. If necessary, consultants can amend this availability to reflect urgent needs.
2. Viewing Event Details: On the event details screen you can view information on any advertised shifts. You’ll see the organisation name, address, and a map of the work location. It also displays the job role (admin, HCA, nurse, etc.), event date, and shift times. You have options to either apply directly or reject the shift. There’s also a phone contact button for direct calls. If you wish, you can choose to decline this shift offer.
3. Compliance Management: Through the app, employees can view their compliance details and any issues via the menu button. Compliance management is made more efficient as employees can upload necessary documentation directly in the app, either providing selfies (for ID cards or onboarding procedure), other necessary images or uploading a file. A number indicates how many compliance items need attention, ensuring nothing falls through the cracks.
4. Multiple Availability Types: The app allows for further flexibility by allowing employees to long-touch a specific date, in effect, showing that they are available to work at any time during that day. This means they can keep their options open for different shifts, making them more versatile assets for any temporary staffing needs.

System Benefits

1. Ease of Use for Recruitment Agencies: WorkTracker’s ease of use extends to its back-end too. Recruitment agencies can set their colour code schemes to represent different types of availability. This visual aid simplifies the process of identifying who is available and when.
2. Timesheet Submission: The app streamlines the entire process, concluding with timesheet submissions at the end of a shift. This seamless workflow ensures that employees can manage everything from availability to timesheet submission within a single app. Payroll and invoicing then becomes a streamlined process for the administrative side. 
3. Notifications: Employees receive real-time notifications about their schedules, compliance requirements, and any changes. These reminders help them stay on top of their responsibilities without manual tracking, reducing the administrative burden on both the employees and the agency.
4. Centralised Admin Areas: For consultants and administrators within recruitment agencies, the Temp Manager module centralises administration, making it easier to oversee the entire pool of temporary workers. It integrates seamlessly with other core modules like the Workforce compliance module and Job board multiposting, enhancing the flexibility and functionality of the system.

Employee Wellbeing and Satisfaction

Employers today recognise the value of a happy workforce. By enabling employees to set their work availability through the WorkTracker app, companies can align shift schedules with individual lifestyle needs. This results in contented, more productive employees who feel valued and empowered. Such improvements in employee satisfaction translate to lower turnover rates and higher job performance, a win-win for both employees and employers.

Streamlined Processes for Recruitment Agencies

Implementing WorkTracker drastically simplifies the workshift appointments process for recruitment agencies. Agencies that specialise in providing temporary staff to sectors like healthcare benefit significantly. The ability to efficiently manage, schedule, and communicate with large pools of temporary employees ensures that healthcare facilities are never understaffed during critical times.

Along with the WorkTracker mobile timesheet app, YouRecruit offers Workforce Compliance and other core modules like Temp Manager and Job board multiposting. These integrated features provide a comprehensive solution for managing staff work availability.

Would you like more information or to schedule a demo? Contact us through our online form. Any comments and feedback on the platform are much appreciated.

We look forward to answering your questions and discussing your specific requirements. Let’s get started on enhancing your staff work availability management today!