Temporary healthcare employee in hospital with smart device submitting a timesheet through the WorkTracker app

Managing timesheets manually can be a daunting and time consuming task for many organisations. Traditional methods, like paper-based systems or spreadsheets, often lead to mistakes, payroll delays, and inefficiencies. As businesses grow and workforces become more flexible, relying on older systems can hinder productivity.

Enter YouRecruit and WorkTracker—a platform and mobile timesheet app designed to streamline the process of tracking employee hours, enhancing accuracy and improving the overall workflow.

With WorkTracker, organisations can automate timesheet collection, track staff work availability, and generate accurate reports, all in real-time. When you’re managing a temporary workforce, WorkTracker provides the tools necessary to ensure efficiency, compliance, and timely payroll processing.

It’s a branded timesheet app that enhances both functionality and employee engagement by incorporating company branding, making timesheet management an integrated part of your business operations.

The Importance of Accurate Timesheets

Timesheet management is vital for businesses of all sizes, yet many companies still rely on outdated, manual systems that can lead to a host of problems:

  • Human Error: Manual tracking of hours can lead to mistakes, such as incorrect data entry or missed hours, which may result in payroll inaccuracies and a frustrated employee.
  • Delayed Payroll: Paper-based or outdated systems can slow down the payroll process, making it difficult for businesses to pay employees on time.
  • Compliance Risks: Businesses that manage temporary or shift-based workers must comply with industry-specific regulations regarding working hours, overtime, and breaks. Without an accurate system, businesses risk non-compliance with labour laws.

With the mobile timesheet app WorkTracker, businesses can resolve these challenges. It helps ensure that timesheet submission is seamless, attendance compliance is maintained, and payroll is processed efficiently, providing a better overall experience for both employers and employees.

Key Features of WorkTracker for Timesheet Management

WorkTracker is packed with features that transform timesheet management. From mobile submission to real-time reporting, here’s how WorkTracker can help your business run more smoothly:

1. Mobile Timesheet Submission

One of the key advantages of WorkTracker is the ability for employees to submit their timesheets directly from their mobile devices. With a mobile timesheet app, employees no longer need to rely on paper or email submissions. They can log their hours immediately after their shift, ensuring accuracy and minimising delays in the payroll process.

  • Instant Submission: Employees can quickly submit their hours right from the app, ensuring timely updates.
  • Error Reduction: By eliminating manual entry, WorkTracker reduces the risk of human error.
  • Efficiency: With mobile submission, employees no longer need to wait until the end of the week to report their hours, speeding up payroll processing.

Real-time submission allows businesses to access up-to-date timesheet data, enhancing payroll efficiency and ensuring there are no discrepancies.

2. Your Own Branded Timesheet App

WorkTracker offers the ability to brand the app with your company’s logo and colors, creating a consistent experience for your team. This branded timesheet app helps increase employee engagement by incorporating your company’s identity, making the timesheet management process feel more cohesive and professional.

  • Enhanced Employee Engagement: Branded apps make employees feel more connected to the company.
  • Consistency: Branding helps maintain a unified corporate identity across all internal tools and systems.
  • Customisation: WorkTracker allows businesses to tailor the app’s look and feel to align with their branding, offering a seamless user experience.

Having a branded interface for timesheet submission not only promotes your brand but also helps with employee buy-in and consistent use of the app.

3. Real-Time Staff Availability Tracking

A significant feature of WorkTracker is its integration with staff availability management. By tracking employee availability in real-time, managers can easily see who is available for shifts and ensure the right person is scheduled for the right task.

  • Efficient Scheduling: Managers can avoid staffing issues by checking their availability in real-time.
  • Instant Updates: Employees can update their availability anytime, which helps managers make timely adjustments to schedules.
  • Avoid Scheduling Conflicts: Real-time visibility ensures that managers can fill shifts with employees who are available, avoiding last-minute changes.

By combining timesheet and staff availability data in one platform, WorkTracker streamlines the entire scheduling and payroll process.

Temporary healthcare employee having her timesheet verified and signed off by a female doctor: YouRecruit and WorkTracker

4. Automated Timesheet Calculations

WorkTracker automates many aspects of timesheet processing, including calculating overtime, breaks, and total hours worked. This saves HR teams from manually reviewing and calculating each employee’s hours.

  • Automatic Overtime Calculation: WorkTracker automatically calculates overtime, ensuring employees are paid correctly.
  • Break Management: The app tracks breaks taken during shifts, ensuring compliance with rest period regulations.
  • Accurate Pay Calculations: Automated calculations reduce the chances of errors in payroll, ensuring employees are paid accurately and on time.

With WorkTracker, businesses can trust that timesheet calculations are correct, reducing the risk of payroll errors and compliance violations.

5. Streamlined Reporting and Analytics

WorkTracker’s integrated reporting tools allow managers to generate detailed reports on employee hours, availability, and timesheet submissions. These reports provide valuable insights into labour costs, staff productivity, and more.

  • Timesheet Reports: Managers can generate reports showing employee hours worked over a given period.
  • Labour Cost Insights: WorkTracker’s reports help businesses track labour costs and compare them against budgets.
  • Compliance Reports: The app provides reports that help businesses stay compliant with labour laws by tracking hours worked, overtime, and enforced breaks.

These reporting features help businesses make informed decisions, improving financial planning and operational efficiency.

6. Notifications and Reminders

WorkTracker’s notification system helps keep both employees and managers informed. Whether it’s a reminder to submit timesheets or a notification about an upcoming shift, WorkTracker ensures that no detail is missed.

  • Automated Reminders: Employees receive reminders to submit their timesheets, helping avoid delays.
  • Shift Reminders: Notifications ensure that employees are aware of their scheduled shifts, reducing no-shows.
  • Payroll Alerts: Managers can receive alerts when timesheets are ready for approval, ensuring payroll is processed on time.

Notifications ensure timely action and keep everyone informed about their responsibilities.

Why Choose WorkTracker for Your Business?

WorkTracker is designed to meet the needs of businesses that require efficient timesheet management. Whether you’re dealing with temporary workers or full-time staff, WorkTracker offers a comprehensive solution that integrates seamlessly with your workforce management systems. Here’s why businesses choose WorkTracker:

  • Improved Accuracy: WorkTracker eliminates manual errors by automating timesheet submission and calculations.
  • Time Savings: Employees can submit their timesheets quickly and easily, while managers can review and approve them in just a few clicks.
  • Cost-Effective: By streamlining payroll processing and reducing administrative tasks, WorkTracker helps businesses save time and reduce costs.
  • Enhanced Employee Engagement: The branded app fosters a sense of connection between employees and the business, improving engagement and satisfaction.
  • Compliance Assurance: Automated compliance tracking ensures that businesses meet employment law obligations, avoiding fines and legal issues.

Conclusion

WorkTracker is the ultimate mobile timesheet app for businesses looking to simplify timesheet management, track employee availability, and ensure accurate payroll. With its robust features, including real-time availability tracking, branded customisation, in-app calendar and automated timesheet calculations, WorkTracker is the ideal tool for managing both shift scheduling and timesheet submission.

By adopting WorkTracker, businesses can streamline their timesheet process, reduce administrative burden, and ensure that their workforce is paid accurately and on time. Whether you’re managing a small team or a large, flexible workforce, WorkTracker can help your business run more smoothly and efficiently.

Ready to revolutionise your timesheet process? Contact Us to learn more about how YouRecruit and WorkTracker can improve your business operations. Find out how Temp Manager assists in managing everyday operations. You might also be interested in the Job board multiposting module.

If you have any additional questions or would like to schedule a demo of the system; we would be pleased to arrange a call. We look forward to discussing your requirements, we hope to hear from you soon.