STE Rate Timetable
Timetable defines the shift patterns that will be applied and specify the hours (eg Week days, week nights, weekend, bank holidays)
If you wish to copy any existing timetable settings, you can go to any Timetable and click on the Import/Export button in the submenu then click the Export button (a file will be downloaded). Once you have the Timetable exported go to create a new Timetable and within this new timetable use the same Import/Export button and import the file you just exported. Once imported just save the Timetable.
This button is only available to administrators and supervisors.
Note: If you use the import feature in an existing timetable it will be overwritten by the data in the import file.
There are different approaches that can be applied when setting Bank holiday rates and periods.
Bank holidays
- A) Bank holiday fixed price
You can apply this type when your pay and charge rates are a fixed amount for the whole Bank holiday day.
Just Add a new section, pick “Bank holiday fixed price”. On the Rate groups page, this will be displayed for you to be filled in.
- B) Bank holiday multiplier
This applies when your pay and charge rates are based on the multiplier of the rate that you would standardly pay.
Just Add a new section, pick “Bank holiday – multiplier”. You will then enter the multiplier eg 1.5.
On the Rate groups page, this section will not be displayed.
- C) Bank holiday hour specific rates
1) Bank Holiday Day / Night (differing rates)
If you want to set a different rate for Bank Holiday Day and Night,
* Add the Bank Holiday Day, and set the Section type to “Bank Holidays – hours”, click to Add new day, pick the “Holiday day” and set the Time from 08:00 and Time to 20:00.
* Then Add new section, call it “Bank Holiday Night”, pick the Section type “Bank Holidays – hours”, click to Add new day, pick the “Holiday day” and set Time from 00:00 and Time to 08:00.
* Click again to Add new day, pick the “Holiday day” and set Time from 20:00 and Time to 24:00.
You can set specific hour breakpoints if required (eg. replace 20:00 with 18:00)
2) Bank Holiday starting at 08:00 and finishing at 08:00 next day (with same rate)
Often used in the Republic of Ireland.
* Add the Bank Holiday Day, set the Section type to “Bank Holidays – hours”, click to Add new day, pick the “Holiday day” and set Time from 08:00 and Time to 24:00.
* Then again click Add new day, pick the “Holiday day after” and set Time from 00:00 and Time to 08:00.
3) Bank Holiday starting at 08:00 and finishing at 08:00 next day (with a different day and night rate)
If you want to set the Bank Holiday with a different day and night rate to calculate from 08:00 and finishing at 08:00 next day then go to the STE Rates within Temp Manager. Carry out the following steps:
* Add the Bank Holiday Day, set the Section type to “Bank Holidays – hours”, click to Add new day, pick the “Holiday day” and set Time from 08:00 and Time to 20:00.
* Then add the new section, call it “Bank Holiday Night”, pick the Section type “Bank Holidays – hours”, click to Add new day, pick the “Holiday day” and set Time from 20:00 and Time to 24:00.
* Click again to Add new day, pick the “Holiday day after” and set Time from 00:00 and Time to 08:00.
We are happy to assist you when setting these up if you are unsure how to proceed.
Special bank holidays:
You can specify special bank holidays and assign different rates to them accordingly (For example, these could be used for shifts that are difficult to fill, such as Christmas or other holiday period shifts). These are working within the same ranges as Bank holidays.