Evertime Timesheets export

YouRecruit can provide you with the option to export timesheets directly to your Evertime account.

Setting up an Evertime account with YouRecruit simplifies your payroll and timesheet management. By integrating Evertime, you can easily export timesheet data for accurate employee payments, saving time and dramatically reducing the administrative workload.

This guide will walk you through the quick process of linking your YouRecruit account with Evertime, ensuring a smooth and efficient payroll experience. With Evertime’s seamless integration, managing employee hours and payroll is smooth and efficient. Once set up, you can automate timesheet exports and ensure accurate, timely payments for your workforce.

Let’s get started and ensure your payroll process is streamlined from the beginning.

Evertime initial setup

1. Provide us with your Evertime API keys. 
2. We will set these for you in the back of YouRecruit
3. If you need any specific fields to be set – see Evertime Agency Defined Fields below. When completed, you can set up employees.

Setting up an Employee in Evertime?

To set up an employee for Evertime export follow these steps:

1. Make sure the employee has either the Join Date set or has at least one assigned and approved timesheet.
2. Set the following fields: NI Number, Bank name, Account Number, Account Name, Declaration Type, BIC, Forename, Surname, Post Code, Date of Birth, Gender, Email, Phone.
3. If the Employee type is set as Umbrella or Self Employed make sure you set up the Umbrella company in Company settings.
4. Hover over the Others submenu in the top right corner of the page and from the dropdown that is shown click the Create in Evertime button.

If the employee is already set up in Evertime, and you make any updates to the employee details (e.g. surname), these will then be automatically processed into Evertime.

Timesheet Export

When you are on the Employee Payments page – hover over the row that you wish to export and click the Evertime icon. The export will automatically process. 

You can now finish your payroll process in your preferred external application.

If there is any problem with the export, an error message will appear.

You can also process the Evertime export in the Timesheet Detail page after clicking the Export Evertime button in the top right menu.

Timesheets including all expenses are exported and for instance where there are additional charges such as mileage and additional expenses assigned to employees. 

Evertime Agency Defined Fields – initial setup

If you wish to send any additional fields when exporting timesheets you can set them per role in the Company Roles page. Simply navigate to the page and click the Add new evertime agency defined fields button in the column Evertime Agency Defined Fields. Two new input fields will be shown; the first is for the specific key in Evertime and the second one is for the value you wish to send.